Next, choose what data from the Outlook Calendar event you want to include in the created record, mapping the information in the calendar event to fields in your table. Afterwards select the table where you want the record to be created. To start, select “Add an action” below your automation trigger, and then select “Create record”. Automation 1 Step 1: Choose the “When event is created” triggerĬonfigure the trigger using the instructions provided above. Automation 2 : update those records anytime the Outlook event changes.Automation 1 : create Airtable records for any newly created Outlook events.Below we'll provide a more robust example, to demonstrate using the Outlook integration with two separate automations. Now that your triggers are configured you can add one or more actions using any automation action. Once you’ve selected the calendar and ran a successful test, there are no additional configuration steps for this trigger. At least one calendar event will need to be created in order for the test to run successfully. Then, connect your Outlook account (or select an already connected account), select the calendar you want to use, and run a test to make sure the integration is successful. To set up this trigger, start by selecting it from the list of available automation triggers. To demonstrate this trigger, let’s assume that you are automatically creating Airtable records for every new event in Outlook Calendar.įor this trigger to find and match an Outlook Calendar event in your table, you’ll need to include the Outlook Event ID in your Airtable record (or in whatever source you’re using to store calendar events). This trigger fires whenever an Outlook Calendar event has any saved changes to the event details. When an event is changed in Outlook Calendar Once you’ve selected the calendar and run a successful test, there are no additional configuration steps for this trigger. If you plan to create an automation to update Outlook Calendar events at any point in the future we strongly recommend creating and storing a separate field on your table to keep track of the Outlook Calendar Event ID for any events you intend to update from Airtable. Ī reference to an Outlook Calendar's Event ID is necessary for the “Update event” Outlook Calendar action. The trigger’s output includes information about the created event such its ID, title, description, start time, end time, location, creator, importance, when it was created, when it was last updated, the email addresses of its attendees, its video conferencing link if it has one, and it’s. To start, select the “When email is received” trigger from the list of available triggers.Ĭonnect your Outlook account (or select an already connected account) and then run a test to make sure the integration is successful. This trigger fires whenever a new email is received in an Outlook Email account’s inbox. When a new email is received in Outlook Email Jump down to the section below for more information on security and OAuth scopes. This authorization process is scoped to each individual Outlook service, so you will need to perform this process multiple times, at least once for each Outlook trigger, and also reauthorizations in the future as needed. After choosing which trigger you would like to set up, you will have the options to "Manage connected accounts" or "Connect new account". This account will need to be connected to the Airtable base that you are working in. Account authorizationĪs a prerequisite, you will need to already have a Microsoft account. The setup for each individual trigger is detailed below. There are three Outlook triggers you can choose from. Then, click “Create an automation” to begin the setup process. To start, click on “Automations” in the upper right corner of your base. SetupĪfter you have configured your base in the manner you choose, you can then begin configuring your automation. On-prem Microsoft Exchange servers are currently not able to integrate with Airtable. If your organization uses Microsoft Exchange email servers, only the cloud-based version of that service will work with our Automations feature.
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